Access booking data and download activity reports

The Report section is dedicated to analyzing data on office usage and employee habits and collecting the most useful results.

1) Dashboard

The new dashboard aims to provide the most useful metrics related to the booking activities of different entities by groups of users in a given period.

Learn more in this article.

2) Bookings log

You can access the complete list of your employees' bookings and download customised files in .csv or .xlsx format.

Downloading is very simple; enter your preferred filters and click the Download button to choose the desired format. Once the export is complete, we will e-mail you a link to download the file. In this file, you will find details of all the work modes booked by your colleagues, including remotely and not-working modes.

The available filters are:

• User > search for the name or email of the user whose bookings you want to view.

• Building

• Entity > choose which entity type you want to view among: desk, meeting room, parking, and custom unit.

• Booking status

• Working mode > decide whether to view in-office, remote, or not working bookings.

• Groups

• Time range > select the time period from the available options on the calendar, or enter a custom one by selecting a start and end date.

Below, you'll find a breakdown of each booking status and its corresponding technical value as it appears in data exports:

• Active (active): check-in done, or the booking start time has passed when the company doesn't require check-in.

• Not started (cancel): a booking that can be cancelled by the employee because it has not yet started

• Check-in or cancel (check_cancel): a booking that can be canceled and is also within the check-in time window.

• Checked-in (checked): a booking whose check-in has been made but has not yet finished.

• Canceled (cancelled): a booking canceled by the employee.

• Ended (ended): a booking that has finished with check-in completed, or a booking that has finished with check-in not required.

• Lost (lost): a booking that ended without a valid check-in.

• Deleted (deleted): a booking in a building/office/space that has been deleted, or from a deleted user, or a booking canceled due to company restrictions.

• Idle (idle): (for rooms only) the booking status before the check-in time.

Manage check-in and check-out for colleague bookings

As an administrator or receptionist, you can also confirm the check-in and check-out for your colleagues' bookings here > just click the corresponding button in the "Access" and/or "Leaving" column.

Cancel a booking by one of your colleagues

As an administrator or receptionist, you can also delete your colleagues' bookings here > check the box next to the reservation(s) you want to cancel and confirm by clicking on the 🗑️ Delete button at the top left.

Download the Emergency export

This report contains the list of all users and external visitors who have checked in on their reservation for the current day. Find out more in this article.

3) Visitor log

The Visitor register offers the complete list of guests who have registered via Nibol Welcome or who have been invited by employees via Nibol.

Here you can see the details of each invitation (visitor, host, day of arrival, date and time of check-in and check-out, assigned entity, building where the visitor will go/has gone, booking status) and download the complete list of activities.

Just select the time range concerned and click on the Download button.

In addition, in the Code column, you can manually enter a unique code to be assigned to the visitor to indicate, for example, the number of the badge they was given on access.

Manage check-in and check-out for visitors

As an administrator or receptionist, you can also confirm a visitor's entry and exit here. Simply click the corresponding button in the "Entry" and/or "Exit" column.

If you have not yet activated the Visitors module, you can do it conveniently from the settings related to the corporate buildings created > inside Reception. Find out how here.

4) Deliveries log

This register gives you access to the complete list of packages delivered to company offices and that have been notified by the Delivery Managers.

Here you can see the details of each delivery and download the complete list of activities.

Just select the time interval concerned and click on the Download button.

If you have not yet activated the Deliveries module, you can do it conveniently from the settings related to the company buildings created > inside Reception. Find out how here.