Consult the dashboard and discover your Nibol usage data

Find out how to consult the dashboard, what are the available data and filters and how to download the charts

Lucia Biscarini
Written by Lucia BiscariniLast update 22 days ago

The dashboard aims to give a complete view of the use of buildings and spaces by employees and groups in a specific period of time.

The focuses of this dashboard are:

  1. Overview

  2. Office

  3. Groups and Users

  4. Meeting Rooms

  5. Spaces on Demand (for those with an active Spaces on Demand subscription)

Once inside the dedicated section, the Dashboard takes up to 10 seconds to load.

1) Overview

Here you can filter the data by Building and in reference to a specific period of time, choosing whether to set a personalized range (in this case you just have to click on the start and end dates in the calendar) or opt for those proposed (e.g. last 7/14/28/30 days; Today; Yesterday, This week, etc.).

The metrics available in the Overview are:

  • Active users = number of users who have made at least one reservation or set a status)

  • Average bookings per user = number of average bookings made by a user

  • Work methods booked = number of active bookings for each type of work (office, remote, not working) for each selected day

2) Office

Here you can filter the data by Building, Space, Entity and Group. In addition, you can decide which period of time to consider, choosing whether to set a personalized range (in this case you just have to click on the start and end dates in the calendar) or opt for those proposed (e.g. last 7/14/28/30 days; Today; Yesterday, This week, etc.).

The metrics that can be consulted in the Office are:

  • Active reservations = number of reservations not canceled (even those that are โ€œendedโ€, therefore terminated)

  • Total reservations = number of total reservations

  • Cancelled reservations = number of canceled reservations

  • Cancellation rate = percentage of cancellation between total and canceled reservations

  • Occupancy rate = occupancy percentage between booked entities and available entities

  • Average booking advance time = average time (in hours) between the time the booking was made and the booking start time

  • Daily bookings = average number of daily bookings

  • Day with the most bookings

  • Booked entities = number of total bookings divided by bookable entities

  • Check-in made = number of check-ins made

  • Check-in missed = number of missed check-ins

  • Check-in rate = percentage of check-ins made compared to the total to be done

  • Check-in = number of check-ins made and missed daily, with check-in rate line

  • Office presence = number of employees in the office compared to the total number of employees

  • Average space usage = occupancy rate (%) for each space

  • Space usage = comparison between reservations in each space

3) Groups & Users

In this dashboard you can filter data by Building, Space, Entity and Group. In addition, you can decide which period of time to consider, choosing whether to set a personalized range (in this case you just have to click on the start and end dates in the calendar) or opt for those proposed (e.g. last 7/14/28/30 days; Today; Yesterday, This week, etc.).

The metrics available in Groups and Users are:

  • Reservations per user = number of reservations made per user (first 50 users), divided by date and total

  • Reservations per group = number of reservations made per group, divided by date and total

  • Attendance rate by groups = percentage of presence of a group compared to the days available

4) Meeting Rooms

Here you can filter the data by Building, Space and Group. In addition, you can decide which period of time to consider, choosing whether to set a personalized range (in this case you just have to click on the start and end dates in the calendar) or opt for those proposed (e.g. last 7/14/28/30 days; Today; Yesterday, This week, etc.).

The metrics that can be consulted in Meeting Rooms are:

  • Average booking time = average time (in hours) between the time the reservation was made and the booking start time

  • Day with the most bookings

  • Room most booked

  • Reservations per room = number of reservations made for each room

5) Spaces on Demand [coming soon]

For those who have activated Spaces on Demand, there is a dashboard dedicated to some data relating to user reservations in Nibol coworking spaces.

You can decide which period of time to consider, choosing whether to set a personalized range (in this case you just have to click on the start and end dates in the calendar) or opt for those proposed (e.g. last 7/14/28/30 days; Today; Yesterday, This week, etc.).

The metrics available in Spaces on Demand are:

  • Average cost = average cost of reservations (including VAT)

  • Average booking time = average time (in minutes) of the duration of a reservation.

  • Day with the most reservations

  • Most booked location

  • Number of reservations = total number of reservations for Nibol premises, outside the offices

How to download the selected report

If you want to download a PDF of all pages of the dashboard or select only a few, write to support@nibol.com and we will provide you with the desired file.

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