Connect your Google Workspace active directory to Nibol

Learn how to set up integration with Google Workspace

Lucia Biscarini
Written by Lucia BiscariniLast update 1 month ago

Follow the steps to connect your Google Workspace active directory to Nibol:

  1. Open Nibol 5.0 > go to the Integrations section in the Company settings > for a first period you will be redirected to the old administrator platform by clicking on the Go to Nibol legacy button > then click on the Google Workspace Directory integration.

  2. Log in through Google Workspace

    Be careful, to proceed with the installation of the integration, it is necessary to have an Admin or Super Admin account in Google Workspace.

  3. Once here, you will have the opportunity to consult all the current integrations with Nibol.

  4. Now click on 'Install' under the Google Workspace logo (see screenshot below).

  5. Once this is done, you will be asked to connect to Google Workspace > click on 'Connect' and enter your Google Workspace credentials from the window that appeared.

Map your members in Nibol

Once you have logged in, Nibol will give you the option to assign the roles of Nibol (Employee or Administrator) through your Google Workspace directory.

To describe this step, it is necessary to take a step back to prepare your Google directory for integration with Nibol.

So connect to your directory in Google Workspace.

You will now have two options, depending on the information already in your users' profiles in Google.

  • Option 1: I have already set up custom fields that I will use to assign the members present in Google the role of admin in Nibol Example: I want to make all the components of my HR department Admin in Nibol. These users have assigned the value 'HR Department' under the heading 'Department' (example)

  • Option 2: I have not set up custom fields that I will use to assign the members present in Google the role of admin in Nibol Example: I want to make all the components of my HR department Admin in Nibol. However, these users have not assigned an equal value under the heading 'Department' (example)

Now analyze your directory in Google, and proceed with the installation of the integration according to the different possibilities.

Option 1: the presence of common value for all future Administrators in Nibol

In this case, the integration procedure will require the simple insertion of the common value for your members in Nibol.

To do this, from the Google Workspace homepage, click on Users > (Username) > User Information.

For example, in this case, you might want to use the value 'HR' below the Department field (choose your field freely) as a discriminant to add new members such as Admin (see screenshot below).

Now all you have to do is enter the same value ('HR') in the relevant field on the Entity Map page in Nibol.

To do this, from the page indicated, select the 'Department' field in the drop-down menu and enter the value 'HR' in the field below (see screenshot below).

Option 2: there is no common value for all future Admins in Nibol

Attention: to proceed with the addition of a custom field, it will be necessary to have a Superadmin account in Google. If you don't have that role, forward this guide to the person listed as a Superadmin on Google.

In this case, the integration procedure will require the creation of a new custom field, and then move on to entering the value common to your members in Nibol.

To create a new field, from the Google directory homepage, click on 'More' and then on 'Manage Custom Attributes' (see screenshot below).

Once this is done, click on 'Add custom attribute' (see screenshot below).

Now add details such as Category, Description and Name. Once this is done, click on 'Add' at the bottom right.

You are now ready to enter the personal pages of the individual members to modify the value of the field you just created. To do this, from the Google Workspace homepage, click on Users > (Username) > User Information.

For example, if you might want to use the value 'HR' below the Department field (choose your field freely) as a discriminant to add new members such as Admin (see screenshot below).

Now all you have to do is enter the same value ('HR') in the relevant field on the Entity Map page in Nibol.

To do this, select the 'Department' field from the drop-down menu and enter the value 'HR' in the field below (see screenshot below).

Synchronize your directory

From now on, your Nibol directory is integrated with that of Google Workspace.

This means that when a new member is added to Google Workspace, it will be automatically added to Nibol.

It takes about 15/20 minutes to sync Google.

You won't have to worry about notifying the new member about his addition. We'll take care of sending a welcome email to your employee!

If you want to force a new synchronization with your Google Workspace directory, use the Synchronise button on the integration page.

Attention: when you need to delete the administrator user on Google and on Nibol, it is very important, before taking this action, to write to us at our address: support@nibol.com

What happens when you delete a user in your Active Directory

If there is a manual deletion by an administrator or dictated by a missed sync with Active Directory, the users involved will not immediately lose all bookings made in the future. In fact, these will be saved for 24 hours, time to restore a missed sync for example.

In addition, exclusive assignments of bookable entities will also remain saved during this time.

On the other hand, in case the user's deletion was intentional, know that you can always cancel any future bookings as an administrator. You can find the guide on this matter here.

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