Manage workstations as administrator

✅ Admin

❌ Employee member

In this article we'll cover the following topics:

• Hide the positions of the employees on the map

• Set up a minimum number of reservations needed to open the office

• Move a desk on the map

• Deactivate a desk

• Assign a desk or parking spot to an employee as an exclusive assignment

• Assigning a desk or parking space to several members, several groups or one member plus one group

Hide the positions of the employees on the map

To avoid showing the bookings of your employees on the map:

1. From business.nibol.co, click on Desks > Settings, and then edit the status of the toggle beside View colleagues

Set up a minimum number of reservations needed to open the office

Our clients use this feature to avoid opening the office in presence of a small number of reservations.

To perform this task:

1. From business.nibol.co, go to Building > Offices and then click on the tab Settings under the name of your Office on top of the screen.

2. Once there, you will have the possibility to set the number of minimum reservations required to confirm them.

Move a desk on the map

To move a desk a desk:

1. Navigate to business.nibol.co click on Manage map in the Map section.

2. Once inside, click on the desk you want to move and, while holding it down, move the desk wherever you want to place it.

Deactivate a desk

To deactivate a desk:

1. Navigate to business.nibol.co click on Manage map in the Map section.

2. Once inside, click on the desk you want to deactivate and from the right menu click on Active.

Assign a desk or parking spot to an employee as an exclusive assignment

We suggest you learn more about the difference between an exclusive and a non-exclusive assignment in the dedicated FAQ, before proceeding with the settings.

To assign a desk to a specific employee only, follow the steps:

1. From business.nibol.co, go to Building > Offices and then click the button Manage map in the section map.

2. Once there, click on the desk you want to assign

3. A window opens on the right > activate exclusive assignment

4. Now click on the dropdown list below "Desk assigned to" by entering the name of the member that appears in the list or by typing it into the box.

From now on, this desk or parking spot will only be bookable by the employee to whom it has been assigned, when it comes time to book, he or she will only see their assigned workstation available in the map.

Assigning a desk or parking space to several members, several groups, or one member plus one group

We suggest you learn more about the difference between an exclusive and a non-exclusive assignment in the dedicated FAQ, before proceeding with the settings.

To assign the same desk or parking space to several members, several groups, or one member and one group, follow the steps below:

1. From business.nibol.co, go to Building > Offices and then click the button Manage map in the section Map.

2. Once there, click on the desk you want to assign

3. A window will open on the right, make sure that the exclusive assignment is deactivated

4. Click on Desk assigned to and select the combinations of members or groups to whom you want to assign that slot or parking space.

From now on, assigned members and/or groups will be able to see and book their assigned parking space and all other available spaces.

It is important to know that your members or groups without assigned spots or parking spaces will still be able to book and view all available spots or parking spaces except the assigned ones.