Invite an external visitor to your office

Use the Visitors section to invite a visitor from outside the Nibol user list to the office

Lucia Biscarini
Written by Lucia BiscariniLast update 1 month ago

If you want to invite someone outside your organization to the office on Nibol, you can do so from the Visitors section.

How to do it:

  1. Go to Visitors

  2. Click on Invite Visitor

  3. Fill in all the fields based on your invitation.

If your company has activated it, you also have the option of assigning a desk or parking space to the outside visitor.

Just โ€œturn onโ€ the Assign Entity button and, after choosing the space, select the entity you want to book for your guest.

Do you want to invite a visitor for several days?

Once you click on Invite visitor, just open the calendar > select Book for multiple days > choose all the days affected by the calendar > apply.

Once the invitation or invitations are complete:

  • Your visitor will receive an email with all the useful information you have shared.

  • You can see the event in the Visitors section or in your Nibol Home

  • You will receive an email notification when the visitor arrives and checks in

  • You can delete the invitation by clicking on Edit in the Visitors section and cancel, or in the invitation you find on your Home select the basket symbol ๐Ÿ—‘๏ธ (the visitor will be notified by email of the cancellation).

Example of information shared with the visitor:

Edit the reservation for the visitor

To edit an invitation to an external visitor, simply go to the Visitors section > click on Edit next to the booking > edit the information you want and save.

We also suggest you read this article to learn more about how to change a booking you have made before it is confirmed.

Consult the list of your invitations

You can consult your visitor invitations grouped by building by selecting the one you want from the drop-down menu at the top right.

In addition, the invitation list is subdivided into 'Recent', i.e. past invitations, and 'Upcoming', i.e. present and future invitations.

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