Invite an outside visitor to your office

Here you can learn how to invite an external visitor to the directory on Nibol and how to edit their reservation

Marta Battista
Written by Marta BattistaLast update 8 months ago

Invite an external visitor:

  1. Open the app and go to Actions (+ symbol at the bottom)

  2. Go to Invite a visitor

  3. Finally, fill in all the fields based on your invitation.

Do you want to invite a visitor for several days?

Just go to the calendar symbol (see screenshot) and select all the days concerned, these will be colored red.

Do you want to assign a desk or parking space to your visitor?

Just select Specific Unit (see screenshot) and open the bookable unit menu to choose a location or parking space from your plans.

Once the invitation or invitations have been completed:

  • Your visitor will receive an email with all the useful information you shared.

  • You will be able to see the event the invitation on your calendar in Nibol

  • You will receive an email notification when the visitor arrives and check-in.

  • You can cancel the invitation by selecting the event on your Nibol calendar and click cancel (The visitor will be notified by email of the cancellation).

Example of information shared with the visitor:

Edit the reservation for the visitor

See here how to edit the reservation you made for the external visitor, before it is confirmed.

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