Connect your Google Workspace active directory to Nibol

Scopri come impostare l'integrazione con Google Workspace

Admin

❌ Employee member

Follow the steps to connect your Google Workspace active directory to Nibol

  1. Open business.nibol.co > from our web app > then click on Integrations in the left-hand sidebar.

  2. Proceed to log-in via Google Workspace

    Please note, to proceed with the integration installation, you must have an Admin or Super Admin account in Google Workspace.

  3. Once here, you will be able to view all current integrations with Nibol.

  4. Now click on Install under the Google Workspace logo (see screenshot below).

  5. Once this is done, you will be asked to connect to Google Workspace > click on Connect and enter your Google Workspace credentials from the window that appears.

Map your members in Nibol

Once logged in, Nibol will give you the opportunity to assign Nibol roles (Employee or Administrator) via your Google Workspace directory.

To describe this step, it is necessary to take a step back to prepare your directory in Google for integration with Nibol.

Therefore, connect to your directory in Google Workspace.

You will now have two options, depending on the information already present in the profiles of your users in Google.

  • Option 1: I have already set up custom fields that I will use to assign members in Google the role of admin in Nibol Example: I want to make all the members of my HR department admins in Nibol. These users have assigned the value 'HR Department' under 'Department' (example)

  • Option 2: I have not set up any custom fields that I will use to assign members in Google the role of admin in Nibol Example: I want to make all members of my HR department admins in Nibol. However, these users do not have an equal value assigned under 'Department' (example)

Now analyze your directory in Google, and proceed to install the integration according to the different possibilities.

Option 1: presence of common value for all future Admins in Nibol

In this case, the integration procedure will require the simple insertion of the common value for your members in Nibol.

To do this, from the Google Workspace homepage, click on Users > (User Name) > User Information.

For example, in this case you might want to use the value 'HR' below the Department field (choose your field freely) as a discriminator for adding new members as Admins (see screenshot below).

Ora basterà inserire lo stesso valore ("HR") nel relativo campo nella pagina Mappa Entità in Nibol.

Per fare questo, dalla pagina indicata, seleziona il campo "Dipartimento" nel menù a scomparsa ed inserisci il valore "HR" nel campo sottostante (vedi screenshot sotto).

Option 2: No common value for all future Admins in Nibol

Please note: You will need to have a Superadmin account in Google to proceed with adding a custom field. If you do not have such a role, please forward this guide to the person listed as Superadmin in Google.

In this case, the integration procedure will require the creation of a new customized field, and then move on to entering the value common to your members in Nibol.

To create a new field, from the homepage of the Google directory, click on 'More' and then on 'Manage Custom Attributes' (see screenshot below).

Once this is done, click on 'Add custom attribute' (see screenshot below).

Now add details such as Category, Description and Name. Once this is done, click on 'Add' in the bottom right-hand corner.

You are now ready to enter the personal pages of the individual members to change the value of the field you have just created. To do this, from the Google Workspace homepage, click on Users > (User Name) > User Information.

For example, you may wish to use the value 'HR' below the Department field (choose your field freely) as a discriminator for adding new members as Admins (see screenshot below).

Ora basterà inserire lo stesso valore ("HR") nel relativo campo nella pagina Mappa Entità in Nibol.

Per fare questo, seleziona il campo "Dipartimento" dal menù a scomparsa ed inserisci il valore "HR" nel campo sottostante (vedi screenshot sotto).

Synchronize your directory

From now on, your Nibol directory is integrated with your Google Workspace directory.

This means that when you add a new member in Google Workspace, it will automatically be added in Nibol. The Google synchronization takes about 15 to 20 minutes.

You will not have to worry about notifying the new member of its addition. We will take care of sending a welcome e-mail to your employee!

In case you want to force a new synchronization with your Google Workspace directory, use the Synchronise button at business.nibol.co

Attention: when you need to delete the administrator user on Google and on Nibol, it is very important, before taking this action, to write to us at: support@nibol.com